Confirming Goods and Services on BeNeering Cloud

Users who create Purchase Requisitions (PRs) in Guided Buying on the BeNeering Cloud can also confirm goods and services that have been ordered in SAP.

This process ensures that:

• Goods receipts and service entry sheets are correctly recorded

• All confirmations are properly linked to their corresponding Purchase Orders (POs)

Prerequisites

Before using the confirmation function, ensure that:

• The confirmation function is activated for your user profile

• Only items that have already been ordered in SAP (via a Purchase Order) can be confirmed

1. Access the Confirmation Function

• Open Guided Buying in the BeNeering Cloud

• Navigate to MyCart

• Locate the relevant Purchase Requisition

• Click on the three dots (⋮) on the right-hand side

• Select Create Confirmation

2. Review the Confirmation Screen

After selecting Create Confirmation, a staging screen appears displaying:

• All material and service items from the related Purchase Order

• Detailed information for each item

Select the items you want to confirm.

3. Confirm Service Items

By default, the system displays the planned services defined in the Purchase Order (PO). These are the pre-agreed services with specified scope and pricing. Users can also add unplanned services, which are not included in the original PO and represent additional work identified during execution.

• Edit general data

• Add a name for better identification

• Add notes and attachments if needed

• Review the selected service items

Finalizing the Confirmation

• Multiple PO items can be confirmed in one process

• The system automatically processes the document creation

Confirm Material Items

When confirming material-type Purchase Order (PO) items:

• The system displays the Goods Receipt (GR) details screen

• Review quantities and item details carefully

• Enter a document name to clearly distinguish the Goods Receipt from others

• Add attachments r Notes if required before final confirmation

Finalizing the Confirmation

• Multiple PO Good Receipts can be confirmed in one process

• The system automatically processes the document creation

System Behavior

• Confirmations are transferred to SAP in real time, creating corresponding Goods Receipts or Service Entry Sheets.

• Each confirmation is automatically linked to its Purchase Order.

• If multiple PO items are selected, the system creates separate SAP documents as needed.

If a Purchase Order contains both material items and service items, they must be confirmed separately.This means:

For Example:

• First, confirm the Goods Receipt (GR) for material items

• Then, confirm the Service Entry Sheet (SES) for service items

A combined confirmation of materials and services in a single step is not possible.