Confirming Goods and Services on BeNeering Cloud

Users who create Purchase Requisitions (PRs) in Guided Buying on the BeNeering Cloud can also confirm Goods and Services that have been ordered in SAP.
This process ensures that receipts and service entry sheets are correctly recorded and linked to their corresponding Purchase Orders (POs).

🔑 Prerequisites

• ✅ The Confirmation function must be activated for your user profile.

• 🧾 Only items already ordered in SAP (via a Purchase Order) can be confirmed.

🧭 Step-by-Step Procedure

1️⃣ Access the Confirmation Function

1. Open Guided Buying on BeNeering Cloud.

2. Navigate to MyCart.

3. Locate the relevant Purchase Requisition.

4. Click the three dots (⋮) on the right-hand side.

5. Select Create confirmation from the dropdown.

2️⃣ View the Confirmation Screen

After clicking Create confirmation, a staging screen opens displaying all related material and service items from the associated Purchase Order.

• Select the items you want to confirm.

• You can view item details before proceeding.

⚠️ Note: Material and service items cannot be confirmed at the same time — confirm them separately.

3️⃣ Confirm Service Items

When confirming service-type PO items:

• ➕ You can add unplanned service lines if needed.

• 🧾 Review and update the Service Entry Sheet (SES) details:

  • Edit general data

  • Add notes and attachments

  • Review selected service items

💡 Tip: Once the BCA adapter update is implemented in SAP, you can confirm multiple PO items at once.
Until then, confirmation is limited to one PO item at a time.

If multiple PO items are confirmed, the system will automatically create separate Service Entry Sheets in SAP when transferring documents.

4️⃣ Confirm Material Items

When confirming material-type PO items:

• The next screen displays Goods Receipt details.

• Review quantities and item details.

• 📎 Add attachments if necessary before confirming.

⚙️ System Behavior

• 🔄 Confirmations are transferred to SAP in real time, creating corresponding Goods Receipts or Service Entry Sheets.

• 📑 Each confirmation is automatically linked to its Purchase Order.

• 🧩 If multiple PO items are selected, the system creates separate SAP documents as needed.

📝 Notes and Best Practices

• 🚫 Do not mix material and service confirmations in the same transaction.

• 📎 Attachments added during confirmation are transferred to SAP for full documentation