Confirm Goods and Services

Users creating a Purchase Requisition via Guided Buying on BeNeering Cloud can also confirm Goods and Services, if this function has been activated. Confirmation can only be done for items which have been ordered in a Purchase Order in SAP.

The user can access a Confirmation via the MyCart list via the three points on the right side of a purchase requisition. There you will find the point "Create confirmation"

Clicking ‘Create confirmation’ will navigate user to a new ‘staging’ screen, where you can see material and service items with reference to a purchase order. In this view users can select material or service items they want to confirm. Both types cannot be confirmed simultaneously.

• When confirming PO service items:

  • By selecting PO item type ‘service’ it is possible to add unplanned items when reviewing the PO items to be confirmed

  • When BCA adapter will be updated on customer SAP, then user can confirm multiple PO items at the same time. Without BCA adapter update the functionality will stay as it was, meaning only one PO item can be confirmed at a time.

  • After confirming the items on the ‘staging’ screen, user will be able to edit the service entry sheet general data, add notes, attachments and view selected items.

  • If selected items correspond to more than just a single PO item, then multiple service entry sheets will be created in SAP by single document transfer

• When confirming PO material items:

  • With ‘material’ type next step will show good receipt details, where users can also add attachments.