Assign roles to user

The administrator of an organization has the option, to assign user roles to existing or new users. For that please go to Users Tab and select the user you want to edit:

Inside the user you need to select the “roles” Tab to edit the roles for the user:

The following table shows all possible Roles for the CONSUMER Type. Please note that depending on the customer not all Roles may be available.

Role	Description	Type
ORGANIZATION_USER_ADMIN	Create and change users and assign roles to users.	CONSUMER
ORGANIZATION_ORG_ADMIN	Create and change buyer and supplier organizations, assign roles to buyer organizations.	CONSUMER
ORGANIZATION_TEAM_ADMIN	Create and change teams, assign employees for buying application, assign users for administration.	CONSUMER
ORGANIZATION_INVITE_CATALOG_SUPPLIER	Invite new supplier to register for catalog management on BeNeering.	CONSUMER
ORGANIZATION_INVITE_SOURCING_SUPPLIER	Invite new supplier to register for sourcing on BeNeering.	CONSUMER
ORGANIZATION_INVITE_ORDER_SUPPLIER	Invite new supplier to register for order collaboration on BeNeering, e.g. suppliers uploading service entry sheets.	CONSUMER
CATALOG_ADMIN	Create and manage catalog container, catalog views and catalog approval.	CONSUMER
CATALOG_APPROVER	User can approve catalogs.	CONSUMER
CATALOG_CONTENT_CREATOR	Upload catalogs, upload images, extend catalog validity, manage catalog enrichment.	CONSUMER
MEDIA_ADMIN	Upload, move, rename and delete mime objects.	CONSUMER
PURCHASING_DEMAND_OWNER	Access Demand List and edit details.	CONSUMER
PURCHASING_DEMAND_MANAGER	Access Demand List, edit details, access demand center from where employee can add items to basket.	CONSUMER
PURCHASING_RESERVATION	Access the Reservation List and details.	CONSUMER
PURCHASING_BASKET_ADMINISTRATION	Support team can take over a basket from a user and process and transfer it manually, bypassing customer validation logic. ATTENTION: don't use this function if you are not familiar with this.	CONSUMER
PURCHASING_BASKET_EDIT_MANDATORY	Deactivate quick submit button in basket and force user to edit the basket first, before submitting.	CONSUMER
PURCHASING_ADVANCED_SEARCH	When assigned to a buying organization or team,you gain access to all documents within your organization, plus your personal and substitute documents.Filters for company code, plant, and purchasing organization will be applied based on your user profile.	CONSUMER
PURCHASING_PR_LIST	Access list of purchase requisitions.	CONSUMER
PURCHASING_PR_LIST_ITEMS	Access to purchase requisitions items.	CONSUMER
PURCHASING_PR_POST_EDIT	Allow employee to edit purchase requisition after approval and purchase order creation.	CONSUMER
PURCHASING_PR_HISTORY	Access purchase requisition history.	CONSUMER
PURCHASING_PO_DISPLAY	Access purchase order in display mode.	CONSUMER
PURCHASING_PO_EDIT	Edit purchase order.	CONSUMER
PURCHASING_PO_LIST	Access the list of purchase order.	CONSUMER
PURCHASING_PO_LIST_ITEMS	Access the list of purchase order items.	CONSUMER
PURCHASING_GR_LIST	Access the list of goods receipts.	CONSUMER
PURCHASING_GR_DISPLAY	Access goods receipt details.	CONSUMER
PURCHASING_GR_CANCEL	Reverse button in goods receipt detail and goods receipt list.	CONSUMER
PURCHASING_SES_DISPLAY	Access to Service Entry Sheets list and detail.	CONSUMER
PURCHASING_SES_ACCEPTANCE	Accept Service Entry Sheet in SAP, revoke SES in SAP when in status accepted, delete SES in SAP when not in status accepted.	CONSUMER
PURCHASING_SES_DOWNLOAD	Enable download for Service Entry Sheets.	CONSUMER
PURCHASING_SUBSTITUTION_ADMIN	Administrate the substitution of users.	CONSUMER
PURCHASING_GLOBAL_FAVOURITES_ADMIN	Access global favourites as an administrator.	CONSUMER
EMPL_SETTINGS_CREATE_EMPLOYEE	In personal user settings, enable possibility to create new employee in the substitute tab.	CONSUMER
EMPL_SETTINGS_ORGANIZATION_EDIT	In personal user settings, employee can edit organization data like company code, plant and purchasing org.	CONSUMER
EMPL_SETTINGS_DELIVERY_EDIT	In personal user settings, employee can edit delivery addresses.	CONSUMER
EMPL_SETTINGS_ACCOUNTING_EDIT	In personal user settings, employee can edit accounting data, like cost center.	CONSUMER
SETTINGS_BUSINESS_PARTNER	Mapping business partner between customer's SAP and BeNeering Cloud, e.g. must have for Service Procurement.	CONSUMER
SETTINGS_EMAIL_TEMPLATES	Edit email templates.	CONSUMER
SETTINGS_CLOUD_FORMS_LIST	Give access to cloud forms list and detail view, but limited to 'product' forms only.	CONSUMER
SETTINGS_CLOUD_FORMS_ADVANCED	Give access to cloud forms list and detail view, including product forms and all other forms used to manage the system.	CONSUMER
SETTINGS_CLOUD_FORMS_EDIT	Allow user to edit cloud forms.	CONSUMER
SETTINGS_VALIDATION_RULES	Allow the assignment of rule packs and templates within the catalog management module.	CONSUMER
AI_CHATBOT_ITEM_RETRIEVER	Access to use the catalog AI.	CONSUMER
AI_CHATBOT_WIKI_CUSTOMER	Access to documentation created by customer.	CONSUMER
AI_CHATBOT_WIKI_BUYER	Access to the help documentation created by BeNeering for the generic use of the platform.	CONSUMER
AI_INTAKE_ITEM_RETRIEVER	Use the catalog AI function inside intake assistant.	CONSUMER
AI_INTAKE_DOC_SCANNER	Use the document scanning function inside the intake assistant.	CONSUMER
AI_INTAKE_FREETEXT	Use the guided freetext function inside the freetext assistant.	CONSUMER
AI_TOOLS_SUMMARY_BASKET	The basket name will constructed by AI, considering the summary of all items in the basket.	CONSUMER
ANALYTICS_DEFAULT	Access to various reports in the download center and access to generate new reports.	CONSUMER
ANALYTICS_BILLING_REPORT	Access to billing report that is build per buying organization.	CONSUMER
ANALYTICS_USER_LOG	Access to user specific reports.	CONSUMER
DELETE_PR_AFTER_PO_CREATION	DELETE_PR_AFTER_PO_CREATION	CONSUMER

Type: PROVIDER

Role	Description	Type
ORGANIZATION_ORG_ADMIN	Change supplier organization including name, address and contact data.	PROVIDER
ORGANIZATION_USER_ADMIN	Create and change supplier users.	PROVIDER
CATALOG_CLASSIFICATION	Maintain supplier specific source classification.	PROVIDER
CATALOG_CONTENT_CREATOR	Upload catalogs, images and other mime objects.	PROVIDER
MEDIA_ADMIN	Upload, move, rename and delete mime objects.	PROVIDER
SOURCING	Supplier role in sourcing who can check for requests and submit proposals to the customer.	PROVIDER
ORDERING	Supplier get access to purchase orders received from customer, can confirm PO and he can post service entry sheets.	PROVIDER
ORDERING_RECEIVE_EMAIL	Supplier will receive email notification when new purchase order from customer is received on BeNeering.	PROVIDER