Book a Goods Receipt

Goods Receipt (GR) is the step where the system is updated to confirm that ordered goods have been physically received.

Prerequisites:

This feature has been activated for your organization
Purchase Order item has been created in SAP

Mandatory GR Posting

In most cases, posting a GR is mandatory to allow invoice verification and payment.
Exception: If the SAP configuration specifies that GR confirmation is not mandatory, the user can skip posting the GR.
This exception must be defined in SAP MM by your organization’s configuration.

Book/Post Good Receipt

You can access a creation of a Goods Receipt via the MyCart list via the three points on the right side of a purchase requisition. There you will find the point "Goods receipt".

After clicking on this point a new screen will load.There you have a details area (1), a list of the purchase orders (2) and final buttons (3).

Please fill in as much information as you want to be detail the Goods Receipt. The fields with a * have to be filled.

Filter name	Description
Reference document	ID or name of the reference document for this Goods receipt
Delivery date	When was the item delivered?
Description	Any further description of the Goods Receipt

Please choose a purchase order from which the items were delivered. In the list of the purchase orders you have the following columns:

Column name	Description
Confirm	Checkbox which purchase order you want to choose
Line number	Line number of the purchase order
Purchase order	ID of the purchase order
Description	Description of the item
Item value	Value of the item with price and currency
Per	Order unit of the item
Outstanding quantity	Outstanding quantity of the item
Confirm quantity	When checked the checkbox a quantity can be placed on the new line
Last delivery	Was the item delivered?

After you checked the item which were delivered, you have three buttons to continue:

Button name	Description
BACK	Back to the previous page
CHECK	Check button to send Goods Receipt to backend (The Goods Receipt will be validated against business rules)
SUBMIT	Submit button to accounting

Goods Receipt Status

The screens for Goods Receipt list and their document detail screens will show the document status ‘Accepted’ and ‘Cancelled’ as applicable. This differentiation is also reflected in the document flow.