Book a Service Entry Sheet
Service Entry Sheet (SES) is the step where the system is updated to confirm that a service has been performed and accepted. It is mainly used for service items (item type D) in a Purchase Order.
Prerequisites:
This feature has been activated for your organization
Purchase Order item with type D (service) has been created in SAP
Create/Book a Service Entry Sheet
1. You can access a creation of a Service Confirmation via the MyCart list via the three points on the right side of a purchase requisition. There you will find the point "Create confirmation".
2.After clicking on this option, a new screen will open.
Fill in the required fields in the Overview section:
Document Name
Document Date
Posting Date
Create Service Entry Sheet(Overview
3. Switch to Items Tab Please choose a purchase order from which the items were delivered. In the list of the purchase orders you have following Collumns
Column name | Description |
|---|---|
Confirm | Checkbox which purchase order you want to choose |
Purchase order | ID of the purchase order |
Item | Line item number of the purchase order |
Name | Description of the item |
Type | Good or Service |
Vendor | VendorId of this Iine item |
Outstanding quantity | Outstanding quantity of the item |
Confirm quantity | When checked the checkbox a quantity can be placed on the new line |
Delivery completed | Was the delivery completed? |
Add Unplanned Services in SES
Users can add unplanned services in the Service Entry Sheet, even if they were not originally defined in the Purchase Requisition (PR) or Purchase Order (PO).
Steps:
Click on Add Unplanned Service.
Add Unplanned Services in Service Entry Sheet
A new line will be created.
Fill in the required details based on your service entry (e.g., description, quantity, price).
Unplanned Service in SES
Unplanned Services – Validation Logic
For service PRs, the following fields must be maintained at item level:
Expected Value
Overlimit
What does “Overlimit” mean?
The Overlimit defines the maximum allowed amount that can be exceeded beyond the expected value for services. It acts as a tolerance threshold for unplanned services.
System Check During SES Posting for Unplanned Services
when confirming a Service Entry Sheet (SES) with an unplanned service:
If the service price exceeds the Overlimit defined at the PR item level, the SES cannot be posted and an error message is displayed.
Error message SES cannot be posted
If the price is less than or equal to the Overlimit defined at the PR item level,, the SES can be posted successfully.
Succes message SES has been posted
After Submission
Once the Service Entry Sheet (SES) is successfully submitted:
The SES is posted in real time in SAP MM.
It becomes visible at item level of the related Purchase Order (PO).
The confirmed service values are updated accordingly and can be used for further processing (e.g., invoice verification).
On the Wiki page Document Flow you will find how to access all Service Entry Sheets.