Release 2025.2

We are moving away from our internal SMTP server for sending emails by transitioning to an industry-standard hyperscaler infrastructure, enabling more efficient, secure, and future-ready communication. With this change, all email sent from BeNeering Cloud will be sent from our new address noreplycloud@beneering.com. Emails sent from BeNeering reflect messages with regards to approval, supplier registration, sourcing events, catalog validation and many others. (the former email address noreply@mycatalogcloud.com will be discontinued) ✅

Reference: CDEV-11309

The expansion of BeNeering Cloud to new modules & to new customers requires a more flexible role & authorization concept. With this release, we are migrating the old logic into a new, future proofed model, so modules and functions can be activated on a more granule and flexible level. Main features supported by the new concept are:

• roles can include content filters (e.g. your administrator can define a role that will give your employees access to Sourcing documents that belong to Purchasing Organization 2300 only) ⚙️

• roles can be assigned to teams and teams can be assigned to employees ⚙️

• roles can include authorization objects, adding expected functions 💲

Reference: CDEV-8197

• Improved search results to better match user intention

• AI generates filters for price range and supplier from user query

• Improved interaction with search results through follow-up questions

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• Answers include direct references and, when relevant, exact 1:1 use‑case descriptions

• Follow‑up questions displayed instantly and more relevant to the actual context

• Wiki content can be restricted to specific views or company codes

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• General improvements in performance for button generation

• Translation of select buttons on init

• Possibility to summarize latest updates by the chatbot

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Logic for customers working in a multi-backend scenario is improved. Employees can switch from one SAP backend to another SAP backend in employee settings, or by selecting the correct company in the Cross-Company-Buying selection box. 💲

Reference: CDEV-11077

Some processes require the download of catalog data from BeNeering. Our OCI5 interface has been extended to support additional filters for downloading catalog data. For example, now you can set filters by Supplier Id or Supplier Article Id. ⚙️

Reference: CDEV-11268

Amazon requires that users are created on Amazon Business purchasing portal, before a search API (or PunchOut) connection is issued. Amazon users are now created automatically if the system has been configured accordingly on the Amazon and BeNeering side.💲

Reference: CDEV-11750

We have introduced a new option to assign Material Groups at the item level during the sourcing process. 💲

Key Highlights:

• Each item can now be linked to a different Material Group, providing greater flexibility in sourcing events

• The Material Group field is available in the item details, alongside existing fields such as Currency and Order Unit

• Field behavior (visible/hidden, editable/read-only, optional/mandatory) can be fully configured via SAP customizing

• The list of available Material Groups is sourced directly from SAP, ensuring consistency with your existing setup

• This information is for internal use only and will not be visible to suppliers

Reference: CDEV-11105

When a purchase requisition gets the status ‘Ordered’, it means a purchase order has been created. In such a case, the functions like DELETE or EDIT PR are removed. Activation of the DELETE or EDIT PR is available upon request. ⚙️

Reference: CDEV-11262

Buyers and Approvers who get access to the approval inbox (BeNeering Central Workflow) can now add attachments when approving or rejecting a workitems. According to customer logic, these attachments can be transferred to SAP and linked with the purchase requisition in SAP. 💲

Reference: CDEV-11266

Demand documents on BeNeering represent a document prior to a sourcing request and prior to a purchase requisition. The demand process can be configured with additional workflow logic. This means that the request documents are subject to an approval logic that is defined in customer projects.💲

Reference: CDEV-11301

System is giving clear instructions to user when he will edit an existing purchase requisition. ✅

Reference: CDEV-11624

Following the logic in SAP MM-SRV, a service purchase requisition can be created including planned and unplanned items. Service lines can be organized by a hierarchy. The new function allows users to add service lines from catalog or from contract. Users can search for service items by auto-complete or by navigating into the dialog box supporting a dedicated search help. 💲

Reference: CDEV-10858

The logic for customer specific enhancements (Customer ABAP Code) in our Dynamic Cloud Forms solution has been significantly improved. Following this new concept, also our default accounting forms have been improved to simplify the accounting screens by hiding not necessary information. The new version of DCF can be only used for new customer implementations. 💲

Reference: CDEV-11098

Users can now easily set or unset the "delivery completed" flag on individual items of a purchase order. These items can reflect both, services and goods. This function is available on the “Create Confirmation” screen. ⚠️

Reference: CDEV-11248

If the widget for outstanding confirmations is visible on the start, the user can now directly navigate into the ‘Create Confirmation’ screen from there.

Reference: CDEV-11471

• Service Entry Sheet

  • Users can search and add items from contract when posting service entry sheets 💲

  • Once a Service Confirmation (Service Entry Sheet - SES) has been accepted, you can REVERT this acceptance and DELETE this Confirmation. ⚠️

• Goods Receipt

  • Users can add notes when submitting a goods receipt. These notes must be implemented by the GOS object on customer side ⚠️

  • Users can add attachments when submitting a goods receipt. These attachments must be implemented by the GOS object on customer side ⚠️

Reference: CDEV-11265

If user will confirm goods delivery only partially, then the confirmed quantity is smaller than quantity in the purchase order. In this case, system will ask the user if this is the final delivery. If this is the case, then system set the final delivery flag on the purchase order item automatically. ✅

Reference: CDEV-10864

For quick goods confirmation, user can issue the confirmation just with a single click ⚙️

Performing this action will automatically create a Goods Receipt with the following details:

• Booking Date = current date

• Quantity Confirmed = same as the ordered quantity

• Last Delivery Flag = set to true

Reference: CDEV-10863

The list with catalog search results can support the following sorting parameters: ⚙️

• supplier

• price

• delivery time

Reference: CDEV-10201

We’ve added Multi-Factor Authentication (MFA) to help keep your account even more secure. With MFA both, buyside administrators and suppliers will have to verify their identity with an additional step (like a code from an authenticator app) when signing in. What has changed: ⚙️

• buying organizations can be activated for MFA on request

• once active, BeNeering Cloud will push time-based one-time passwords to you users working on https://cloud.beneering.com/dc4/#/login. Your users cannot bypass MFA login

• for suppliers, MFA login is optional

Reference: CDEV-11356

As part of our transition from the legacy Catalog Management System (CCS on mycatalogcloud.com) to the new BeNeering Cloud solution, it is no longer possible to invite new suppliers via CCS. The complete organizational management has been deactivated and is only possible on the new system.

Please use the Organization Management app on https://cloud.beneering.com/dc4/#/login to maintain organizational data. Supplier invitations for Catalog Management, Sourcing, and Order Collaboration must be sent from there. ✅

Reference: CDEV-11761

Supplier who participate in order collaboration can now confirm Service Entry Sheets with unplanned services. Unplanned services correspond typically on a purchase order that was created with a dedicated limit for unplanned services. This means, a supplier can add to the confirmation additional cost that applied by providing a short description. For example, supplier can add unplanned travel cost to such a Purchase Orders. 💲

Reference: CDEV-11302

Supplier who participate in order collaboration can now confirm Service Entry Sheets with planned services. Planned services are typically defined in a purchase order sent from the customer. Services might be organized in a service hierarchy. Suppliers can now confirm each service line individually as received with a Purchase Order. 💲

Reference: CDEV-10844

The old portal access on mycatalogcloud.com has been deactivated for supplier access. Suppliers must login only on the new portal https://cloud.beneering.com ✅

Reference: CDEV-10874