Release 2025.4

As we continue to enhance your experience on our new platform, we are officially retiring several legacy functions within CCS. These functions have been replaced and integrated in the New Portal - BeNeering Cloud (BC).

Please refer to the table below to find where these features now live.

REFERENCE : CDEV-12146 ✅

We’ve upgraded the Approval Inbox and Purchasing List to use a role-based authorization model. This allows us to hide specific objects (like Purchase Requisition) from the approval inbox while keeping Sourcing and Quotation workflows active.

What’s New

• Visibility: Control exactly which document types appear in the Inbox and Purchasing lists via the new role concept.

• Clean Workspace: Removes unwanted objects in Approval Inbox, ensuring users only see the objects they are required to approve.

REFERENCE : CDEV-11702 ✅

We have significantly improved how you find information within your conversations.

• What’s New: The search bar now scans both the Subject Line and the Message Body.

• The Benefit: Previously, search results were limited to subject lines only. This update allows you to locate specific keywords or details hidden deep within a conversation thread, making data retrieval much faster.

• How it works: Simply type your query into the existing search bar; the system now automatically search all message content.

REFERENCE : CDEV-12090 ✅

• New Catalog-Search-Agent with updated AI model for better response quality

• Real-Time translation of wiki pages into user language, now including a summary in local language

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Update of Intake Assistant for pilot customer use. Fully embedded in guided buying, it helps requesters and buyers place orders. Watch our videos via the links. Supported functions include:

• Improved scanning. The proposal is validated against material group, cloud classification, and suppliers available in the SAP system.

• Users specify a request by providing a description. Added buttons enable faster interaction and clearer guidance.

• Compliance check matrix is implemented

See example use cases for uploading a proposal via pdf or ordering a freetext request via the Intake Assistant.

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• The Atlassian Confluence Plugin for content extraction for the chatbot has now a UI where customers can make basic settings (spaces to monitor, run full extracts, etc.)

• Confluence Plugin is now ready for delivery to customer systems.

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We have overhauled the substitution logic to provide granular control over what a substitute can see and do. You can now assign specific roles and validity periods to substitutes, ensuring they only access necessary data during approved timeframes.

A substitute will only see documents or work items if they have been granted the corresponding role. For example, if Steve is granted the role as substitute for approval, he will be allowed to approve workitems of the user who was assigning him to be his substitute.

Any substitute assignement can be limitted to a specific period in time.

Key Changes

• Instead of full access, you must now assign specific roles to a substitute:

  • Shop on Behalf (SOB): Active only for assigned substitutes.

  • Purchasing Display/Edit: Controlled by document type.

  • Approval: Grants access to the user's Inbox.

  • Sourcing Views: Specific Functional or Commercial (pricing) views.

• Time-Bound Validity: Each role assignment now requires a Valid From (defaults to today) and a Valid To date. Access automatically expires when the timeframe ends.

Existing substitutes in the system will be migrated by granting them all available substitute roles.

REFERENCE : CDEV-10868 ✅ ⚙️

We have updated the date selection logic to allow for more flexible scheduling. You are no longer blocked from selecting an Open Date that occurs after the current Close Date.

• What’s Changed: The system now unlocks date selection, removing the hard constraint that previously prevented the Open Date from exceeding the Close Date

• Smart Date Adjustment: If you select an Open Date that is later than the current Close Date, the system will automatically adjust the Close Date forward.

• The Logic: The Close Date will now dynamically update based on your existing configuration parameters ($Open Date + \text{configured interval} = New Close Date$). This removes manual validation when planning for the far future, ensuring your predefined window between opening and closing remains consistent without requiring manual recalculation

Reference : CDEV-12100 ✅

We have improved the logic of displaying the minimum order value. From this release on there is a clear connection between the minimum order value and the supplier.

Reference : CDEV-11975 ✅

Hidden the 'Edit' button for Purchase Requests when the acting Substitute holds only a 'Display' role. This ensures the user interface accurately reflects user permissions and prevents unauthorized edit attempts.

Reference: CDEV-11272 ✅

We have updated the logic for Dynamic Cloud Form (DCF) template uploads to ensure historical data integrity. When uploading a form that already exists for a specific Organization ID, the system will now preserve the original creation details instead of overwriting them.

Previously, re-uploading an existing DCF would reset the Created By and Created At timestamps to the current user and time. This behavior has been corrected to distinguish between creation and modification.

• Created By/At: These fields will now remain locked to the original author and the initial upload date.

• Changed By/At: These fields will continue to update automatically to reflect the most recent upload, providing a clear audit trail of who last modified the form.

Reference: CDEV-12071 ✅

Enhanced Visibility for Approval Actions

We’ve updated the styling of the Approve All and Reject All buttons to make them more intuitive and prominent within your workflow.

• What’s Changed: Button colors now align with their functional intent. The Approve All button now utilizes our "Success" green, while the Reject All button uses the "Warning/Critical" red.

• This visual cue helps prevent accidental clicks and allows you to identify primary actions at a glance, maintaining consistency with status icons used throughout the platform. The green and red shades have been calibrated to match existing "Success" and "Error" states across the application for a unified look and feel.

Reference : CDEV-12199 ✅

To support users during filling the details in the basket, we have updated the PARK feature for Purchase Requisition (PR), Purchase Order (PO), and Demand.

• The Change: You can now "Park" (save) a basket or document even if mandatory fields are missing or if the form contains validation errors. This allows you to save your progress and exit the system without losing your work.

• Benefit: The user can park an incomplete basket so he can collect the missing information in the meantime. Finally user can continue working on the same basket any time later, by loading the basket draft.

• Data Integrity: To ensure system stability, invalid values (e.g. an incorrectly formatted email address) will not be saved when you PARK a document

Reference : CDEV-12009 ✅

It is now possible to add messages to your basket, before submitting the basket. These messages will be automatically linked with the Purchase Requisition, that is created out of the basket.

Reference : CDEV-11877 ✅

The messaging center has been improved to support a communication between participants that is known from other communication channels like TEAMS.

In addition, we have redesigned how attachments are linked to Purchase Requisitions to provide a more intuitive user experience. You can now transfer attachments directly from the message thread in message center to the PR object. This ensures that all supporting documentation is captured within the context of the Purchase Requisition.

Reference : CDEV-11877 ✅

The PM Order process now supports creating Services directly within an Operation at the moment the Operation is created. This new functionality also allows value limits to be defined. All service creation and configuration will be managed through the Service Catalog form.

Reference : CDEV-11882✅

We’ve completely overhauled our reporting landscape. This update introduces a centralized Report Generator and Download Center, streamlining how you access, configure, and process data insights across all modules.

Key Changes

• Clustered UI Navigation Finding reports is now faster. All tools are organized by Module and Report Name, providing a consistent experience whether you are in the Generator or the Download Center.

• Smart Parameter Handling The interface now dynamically updates based on your selection. Only the parameters relevant to your specific report will appear, featuring built-in input validation to catch data errors before generation begins.

• Background Processing No more waiting for screens to load. Reports now run in the background, allowing you to trigger a generation and continue with other tasks. Once ready, your files are available for collection in the Download Center.

• Report Consolidation We have optimized our library. Several legacy reports have been discontinued or merged into the new structure to ensure a "single source of truth" for your data.

Reference : CDEV-10846 ✅

We have enhanced the search functionality within the Supplier Portal to allow suppliers to locate Purchase Orders (PO) using the item description (Short Text).

• What’s New: Previously, suppliers were limited to searching primarily by the PO Number. You can now enter keywords from the Short Text/Description of the order into the search bar to find matching documents.

• The Benefit: This makes it significantly easier for suppliers to manage high volumes of orders when they know the project or item name but don't have the specific PO number at hand.

Reference : CDEV-11779 ✅